Northern Region VP’s visit to AIMA Punjab Unit
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Introduction
The National Vice President (NR) Shri Jaison Joseph visit to AIMa Punjab provided an essential platform for key members to discuss and strategize the future direction of the All India Malayalee Association (AIMA). With the participation of distinguished leaders, including Shri Jaison Joseph, the National Vice President for the Northern Region, Shri Jayaraj Nair, National Additional General Secretry and Shri Mohan K Nair, the President of AIMA Haryana, the meeting focused on an ambitious 90 Days Action Plan. This plan aims to enhance membership, improve engagement within the Women’s and Youth Wings, address issues faced by state committees, and incorporate new organizations under the AIMA umbrella. The discussions emphasized the importance of effective communication and collaboration among committee members to ensure the successful implementation of these initiatives and strengthen the organization’s overall impact.
1. Attendees
- Shri Jaison Joseph – National Vice President, Northern Region (NVP NR)
- Shri Jayaraj Nair – National Additional General Secretary
- Shri Mohan K Nair – President, AIMA Haryana
- Shri Soman Babu – President
- Shri Sreejith K.V – Secretary
- Shri Alex P Sunil – National Secretary, AIMA QRT
- Shri Babu Rajan Pillai – National General Council (NGC) Member
- Shri Varghese Vellayil – Treasurer
- Shri P. N. Ramanan – State Vice President
- Members: Shri Sathish Varrier, Shri Prasannan, Shri Raghunathan Nair, Shri Anil, and Shri Subhash.
2. Agenda
The meeting focused on Shri Jaison Joseph’s 90 Days Action Plan, which included the following key initiatives:
2.1 Membership Drive
- Objective: Explore strategies to increase membership across all units.
- Proposed Strategies:
- Outreach to potential members through local events and social media campaigns.
- Collaboration with other organizations to broaden AIMA’s reach and impact.
- Targeting new demographics, particularly young professionals and families.
2.2 Enhancement of Women’s and Youth Wing Activities
- Objective: Improve engagement and activities within the Women’s and Youth Wings.
- Proposed Initiatives:
- Organizing workshops and skill development programs.
- Community outreach initiatives to foster leadership among women and youth.
2.3 Addressing Issues within State Committees
- Objective: Identify and address challenges faced within state committees.
- Discussion Points:
- Encourage transparency and open communication.
- Implement regular check-ins and feedback sessions to address challenges.
2.4 Incorporating New Organizations under the AIMA Umbrella
- Objective: Integrate new organizations into AIMA.
- Discussion Points:
- Define criteria for membership and onboarding processes.
- Ensure alignment of new organizations with AIMA’s mission and values.
3. Guidelines for Communication Issues in State Committees
To enhance communication within state committees and address potential issues effectively, the following guidelines were suggested:
3.1 Establish Clear Channels of Communication
- Utilize dedicated platforms (e.g., WhatsApp, email) for organized discussions.
- Include all committee members in relevant communication threads for inclusivity.
3.2 Regular Updates and Reports
- Encourage state committees to provide regular updates on activities and challenges.
- Implement a reporting structure for timely sharing of information with the central committee.
3.3 Conflict Resolution Mechanism
- Develop a clear process for addressing conflicts or misunderstandings.
- Designate a mediator for conflict resolution to handle issues promptly and fairly.
3.4 Feedback and Suggestions
- Foster an environment where members feel comfortable providing feedback.
- Regularly solicit input from members to improve communication practices.
4. Conclusion
The meeting concluded with a commitment from all members to actively participate in the outlined initiatives and provide ongoing support for the action plans set forth by Shri Jaison Joseph. Continuous communication and collaboration among the central and state committees were emphasized to achieve the desired outcomes effectively.
5. Next Steps
- Follow-up meetings to monitor progress on action items.
- Reports from each state unit on membership and activity enhancements.
- Planning for future initiatives aimed at strengthening the organization.